Last updated: October 2026
PART I: TERMS OF SERVICE
§ 1. General Provisions
1. The website accessible at https://aves-airlines.pl (hereinafter referred to
as the "Website" or "Service") is operated by the AVES Airlines virtual
airline community (hereinafter referred to as the "Administrator").
2. Contact with the Website Administration is available electronically via
email at: [email protected] or through the official AVES Airlines
Discord server.
3. Virtual Nature: The Website and the AVES Airlines project are a hobby
initiative operating exclusively within the simulation environment of the
Roblox platform (Ro-Aviation). AVES Airlines is not an actual commercial air
carrier, does not operate real-world flights, and all flight schedules,
tickets, fleets, and recruitment procedures are strictly intended for
virtual simulation and entertainment.
§ 2. Registration and Account Rules
1. Accessing basic features such as browsing flight schedules, fleet details,
and the knowledge base does not require registration.
2. Accessing recruitment applications (Academy), flight operations history, and
user profile management requires authenticating via third-party Discord
OAuth2 integration.
3. The User agrees to:
- Provide their authentic and exact Roblox username (this cannot be a
Display Name),
- Use the Website in accordance with applicable laws, netiquette, and the
Terms of Service of both Roblox and Discord,
- Refrain from any unauthorized attempts to access the administration
panel or tamper with the database.
4. The Administrator reserves the right to suspend user accounts or impose an
application ban in cases of rules violations or attempted abuse.
§ 3. Recruitment and Academy
1. Recruitment applications within the Academy module are submitted
electronically.
2. Each application is reviewed individually by designated recruitment staff
and the AVES Airlines Board of Directors.
3. Rejection of an application may result in an automatic, policy-mandated
cooldown period before re-applying (standardly 14 days), calculated
automatically by the Website system.
4. The User consents to receiving automated Discord Direct Messages (DMs) from
the official AVES Airlines bot regarding status updates on their
application.
PART II: PRIVACY POLICY & COOKIES (GDPR)
§ 4. Data Controller
The controller of data processed on the Website is the AVES Airlines management
team, represented by the project coordinator.
Any inquiries regarding data processing should be directed to:
§ 5. Scope and Sources of Collected Data
The Website processes only data necessary for user authentication, in-game
Roblox identification, and recruitment verification:
1. Data retrieved from Discord (via OAuth2):
- Discord Snowflake ID: a unique numeric identifier used for secure login
and dispatching bot notifications,
- Discord Username / Nickname: used for profile identification on the
Website,
- Discord Avatar URL: displayed on your profile and next to authored
content.
2. Data provided directly by the User:
- Roblox Username (roblox_nick): required for candidate identity
verification in-game and granting group ranks,
- Recruitment Application Responses: age, Roblox age group, declared
skills, substantive and language-related questionnaire answers,
- Email Address: provided optionally during direct communication.
3. Data collected automatically (for technical and analytical purposes):
- Help Center Search Queries: anonymized phrases submitted in the
knowledge base search engine, used to improve training materials and
documentation,
- Article View Counts: readership statistics for published materials.
§ 6. Cookies and Local Storage Policy
1. The Website utilizes cookies strictly to the minimum extent required for the
proper operation of session mechanisms.
2. If a user rejects cookies, the Website relies solely on browser local
storage (localStorage) to dismiss the consent banner, without dispatching
any tracking cookies.
3. Users may clear cookies at any time within their browser settings.
§ 7. Data Retention Period
1. User profile data is retained for the duration of the account's active
existence on the Website.
2. Account Deletion and Trash Procedure (Soft Delete & Hard Delete):
- When an account is deleted by the User or Administrator, it is locked
and moved to the trash archive (Soft Delete).
- In accordance with internal security protocols, after 20 days in the
trash archive, the account data is permanently and irreversibly purged
from the database (Hard Delete).
3. Contents of submitted, accepted, or rejected recruitment applications are
retained for archival candidate history, unless an explicit deletion request
is submitted by the user.
§ 8. User Rights
Each User holds rights under the General Data Protection Regulation (GDPR):
- Right of Access: Users have permanent access to view their profile data via
the "My Account" tab,
- Right to Rectification: ability to update the linked Roblox username in
profile settings,
- Right to Erasure ("Right to be Forgotten"): ability to submit a request for
complete account and data removal,
- Right to Withdraw Consent: at any time by logging out of the Website and
removing authorized app permissions in Discord settings (User Settings ->
Authorized Apps -> Deauthorize AVES Airlines).